TOR – TAWLA Asset Valuation
TERMS OF REFERENCE (TOR) FOR ASSET VERIFICATION, CONDITION ASSESSMENT AND VALUATION OF TAWLA ASSETS
1: ABOUT TAWLA
Tanzania Women Lawyers Association (TAWLA) is a Non-Governmental Organization established in 1989 and registered under the Societies Act of 1990. The organization is compliant with the NGOs Act of 2002 though obtained an NGOs status in 2019.
The aims and objectives of the organization are to advocate for gender equality and to promote human dignity and gender justice through policy, community action, media engagement, and legal and institutional reforms.
To this end, TAWLA envisages a society that respects, upholds, and enhances responsibilities and empowers women. Its mission is to collaborate with relevant stakeholders in creating a conducive legal and policy environment, providing diverse platforms on sectoral reform, and ensuring access to justice through legal aid services, advocacy, awareness raising, strategic litigation, and research and publications on issues affecting women and children.
2: PURPOSE OF THE ASSIGNMENT
The purpose of this assignment is to conduct an independent and comprehensive verification, condition assessment, and valuation of TAWLA assets held at its Head Office and four regional offices located in Arusha, Mwanza, Dodoma, and Tanga.
3: OBJECTIVES
The overall objective of the assignment is to establish a fair and reasonable valuation of the assets based on market value and, where applicable, the market rent or current lease rate for rental or leasing purposes. The specific objectives are to:
i. Physically verify all assets recorded in TAWLA’s existing asset register.
ii: Identify assets appearing in the register but which cannot be physically located.
iii. Assess the physical condition, functionality, and usability of each asset.
iv: Determine the current value of assets using appropriate and professionally accepted valuation methods.
v: Identify obsolete, damaged, idle, redundant, or non-functional assets.
vi. Reconcile the physical verification results with TAWLA’s existing asset records.
4: SCOPE OF SERVICES
The assignment shall cover TAWLA assets located at the Head Office and the designated regional offices and locations. The scope shall include, but not be limited to, the following asset categories: computers and accessories, office furniture and fittings, land and buildings, office equipment, and motor vehicles.
5: VALUATION METHODOLOGY
The consultant shall apply valuation methods appropriate to the nature and category of the assets.
The methodology may include, as appropriate:
i. Market approach/current fair value approach;
ii. Historical cost approach;
iii. Other recognized professional valuation methods.
The consultant shall clearly explain the methodology and assumptions applied in determining the value of each category of asset.
Where market information is unavailable, the consultant shall provide a reasonable professional basis for the valuation.
6: EXPECTED DELIVERABLES
i. To submit a valuation report shall be comprehensive and shall contain all data required for transfer purposes, together with any other disclosures necessary for proper valuation of the report shall clearly and accurately present the valuation conclusions in a manner that is not misleading, including a professional opinion on the market value and market rent of the properties.
ii. The valuation report shall be submitted in three (2) original hard copies, together with a soft copy in PDF format and dated photographs of the subject assets in JPG format.
iii. The Chief Valuer or other relevant competent authority shall approve the valuation report where applicable.
7: DURATION OF THE ASSIGNMENT
The assignment is expected to be completed within 14 days from the date of commencement of the agreement. Any proposed changes to the agreed schedule shall be communicated to and approved by TAWLA in advance.
8: CONSULTANT/COMPANY QUALIFICATIONS
The consultant/company must demonstrate the following:
i. Relevant professional qualifications in asset valuation, valuation surveying, accounting, auditing, asset management, or a related field;
ii. Valid professional registration and/or practicing licence where required;
iii. Appropriate technical capacity to conduct the assignment.
iv. At least three (3) years of relevant experience in asset verification, assessment, valuation, or related assignments;
v. Successfully undertaken similar assignments for NGOs, companies, government institutions, or other organizations;
vi. Demonstrable knowledge of asset management and valuation practices.
9: PROPOSAL REQUIREMENTS
Interested consultants/companies shall submit both a Technical Proposal and Financial Proposal. The technical proposal shall include:
- Company/consultant profile;
- Certificate of incorporation/registration, valid business licence, relevant professional registration, and tax clearance certificate;
- Evidence of relevant experience with at least three similar assignments undertaken;
- At least three references/contact details for previous clients;
- Understanding of the assignment and proposed methodology;
- Work plan and implementation schedule;
- Proposed team and CVs of key personnel;
- Any other relevant supporting documents.
- The financial proposal shall provide a detailed and transparent cost breakdown, including professional fees, transport/travel costs, taxes and statutory charges, and any other applicable costs. All costs shall be quoted in Tanzanian Shillings (TZS).
10: CONFIDENTIALITY AND DATA PROTECTION
The consultant/company shall maintain strict confidentiality regarding all information obtained during the assignment.
All documents, financial information, asset records, photographs, staff information, and other data accessed during the assignment shall be treated as confidential.
The consultant shall comply with applicable data protection and confidentiality requirements and shall not disclose or share TAWLA information with any third party without prior written authorization from TAWLA, except where disclosure is legally required.
11: OWNERSHIP OF WORK AND DELIVERABLES
All information, data, reports, asset registers, valuation schedules, photographs, databases, and other materials produced during the assignment shall remain the property of TAWLA.
The consultant/company shall not reproduce, publish, distribute, or use any such information for purposes unrelated to this assignment without prior written authorization from TAWLA.
12: PAYMENT TERMS
Payment shall be made in accordance with the contract agreed between TAWLA and the successful consultant/company.
Payment shall be linked to satisfactory completion and acceptance of the agreed deliverables.
The payment schedule shall be agreed upon during contract negotiations.
13: CONFLICT OF INTEREST
The consultant/company shall disclose any actual, potential, or perceived conflict of interest that may affect its independence or objectivity in carrying out the assignment. The consultant shall maintain professional independence throughout the assignment and shall not allow any personal, financial, or other interest to influence the results of the asset evaluation and valuation.
How to Bid: Interested and suitably qualified bidder companies must submit their applications to [email protected] no later than 1600hrs EAT on 11th September 2026.