Request for Quotation (RFQ) – Procurement of TAWLA (IEC) Materials

Procurement of TAWLA (IEC) Materials

RFQ Reference No: TAWLA/RFQ/IEC/001/2026

Date of Issue: 18th May 2026

Quotation Submission Deadline: 29th May 2026

1. Introduction

Tanzania Women Lawyers Association (TAWLA) is a Non-Governmental Organization established in 1989 and registered under the Societies Act of 1990. The organization is compliant with the NGOs Act of 2002 though obtained an NGOs status in 2019.

The aims and objectives of the organization are to advocate for gender equality and to promote human dignity and gender justice through policy, community action, media engagement, and legal and institutional reforms.

To this end, TAWLA envisages a society that respects, upholds, and enhances responsibilities and empowers women. Its mission is to collaborate with relevant stakeholders in creating a conducive legal and policy environment, providing diverse platforms on sectoral reform and ensuring access to justice through legal aid services, advocacy, awareness raising, strategic litigation, and research and publications on issues affecting women and children.

TAWLA has its headquarters in Dar es Salaam at Plot 31, Ilala Amana Street, and branch offices at Arusha, Tanga, Mwanza, and Dodoma. As a way of expanding its outreach TAWLA also networks with other legal aid providers as well as working with paralegals that have been established by TAWLA to enable poor women and children to access legal aid services in the regions where TAWLA does not have branch office. Currently, TAWLA has over 350 members, who include women lawyers from diverse backgrounds such as state attorneys, private advocates, judges, magistrates, corporate Boards, academics, and legal advisors in both the public and the private sector.

The Tanzania Women Lawyers Association (TAWLA) invites qualified and experienced vendors/service providers to submit quotations for the design, production, branding, and printing of various Information, Education and Communication (IEC) materials.

The materials will support TAWLA’s awareness-raising, advocacy, legal aid, community outreach, and school club activities. Interested vendors should demonstrate their capacity to deliver quality materials in accordance with TAWLA’s specifications, branding requirements, and agreed delivery timelines.

2. Scope of Supply

The required IEC materials are listed below. Vendors are requested to provide itemized quotations indicating unit prices, quantities, total costs, applicable taxes, and delivery charges.

SN       Description                                                     Quantity (PCS)

1.           Posters                                                                     2000

2.          Brochures                                                               2000

3.          T-Shirts                                                                   250

4.          Sleeveless Coats                                                    600

5.          Branded exercise Book                                        5000

7.           Branded pens                                                        5000

8.           Branded school bags                                           514

9.           Roll Up banners                                                   7

10.         Wristbands for Schools Club members           200

Note: TAWLA will communicate the final quantities, sizes, dimensions, materials, printing specifications, and branding requirements to invited vendors as applicable.

3. Technical Requirements

Vendors should ensure that:

1. All materials meet the quality and specifications approved by TAWLA.
2. TAWLA’s logo, colours, and approved messages are reproduced accurately.
3. Printing and branding are clear, durable, and suitable for the intended purpose.
4. Samples or design proofs are submitted for approval before mass production, where applicable.
5. The finished materials are properly packaged and delivered to the designated TAWLA office or location.
6. Any proposed alternative materials or specifications are clearly indicated in the quotation.

4. Quotation Submission Requirements

Interested vendors are requested to submit the following:

• A detailed and itemized financial quotation.
• Samples or photographs of similar assignments previously completed, where available.
• Estimated production and delivery period.
• Valid business registration and tax documentation, as applicable.
• Tax Identification Number (TIN) and VAT registration details, where applicable.
• Bank account details for payment processing.

The quotation should clearly state whether the quoted prices include applicable taxes, branding, packaging, and delivery costs.

5. Evaluation Criteria

Quotations will be evaluated based on:

• Compliance with the requested specifications.
• Quality of materials and printing/branding services.
• Relevant experience and technical capacity.
• Competitiveness of the quoted prices and value for money.
• Proposed production and delivery timelines.
• Completeness of the submitted documentation.

TAWLA may request clarification or samples before making an award decision.

6. Delivery and Completion Period

Vendors should indicate the proposed delivery period in their quotations. The final delivery schedule will be agreed upon with the successful vendor before production or supply commences.

7. Terms and Conditions

• No production or printing shall commence before TAWLA approves the relevant designs or samples, where applicable.
• All materials must meet the agreed specifications and quality standards.
• TAWLA reserves the right to reject materials that do not meet the approved specifications.
• Payment shall be processed in accordance with the agreed contractual terms and TAWLA’s financial procedures.
• Vendors shall maintain the confidentiality of any non-public information or materials provided by TAWLA.
• TAWLA reserves the right to accept or reject any quotation in accordance with its procurement procedures.

8. Submission of Quotations

Interested vendors are invited to submit their quotations by the deadline indicated below:

Submission Deadline: 29th May 2026

Means of Submission: Email/Address: [email protected], Or Physical submission at TAWLA Head Offices, P.O. Box 9460, Amana Street, Ilala – Dar es Salaam, Plot no 31.

Issued by: Tanzania Women Lawyers Association (TAWLA)